The Professional ® ERP System For Managing Charitable Organizations
What happens as your institution grows and evolves over time? Old methods no longer meet your aspirations. That’s why the Professional ® ERP system was designed specifically for the professional management of associations, endowments, and charitable organizations, using the latest technologies to cover all your current and future needs. It provides extensive and precise details, saves time, ensures flexible and rigorous monitoring of all operations, and fosters complete coordination and harmony among all departments. ® ERP for managing associations, endowments, and organizations.
Why Choose us
We Think Software Should Be Efficient To Use, Easy To Learn And Satisfying To Work With. We Assess Our ERP Software And Any New Features Against That Idea Every Single Day
COVERS ALL ACTIVITY
The system covers all business for manufacturing companies such as accounting, production planning, material invoices, orders,
on-demand production, procurement, suppliers, fixed assets, customers, sales, and point-of-sale operations—all easily accessible with a single click. Whether it is to plan a year’s production or to turn a customer’s order into a production plan, from reserving raw materials reservation to product delivery and seamlessly transferring them to the sales department for invoicing.
Waqf Property Management
The Professional System for Charities and Endowments offers a comprehensive solution for
efficiently managing waqf properties in alignment with both operational and Shariah requirements. The system enables detailed registration of all information related to each endowment, including waqf deeds (hujjat al-waqf), certifiers, establishment dates, and the name of the benefactor (waqif). It includes a fully integrated digital archive that stores all related documents such as: (Original scanned documents, Correspondences,
Resolutions from the supervisory board (Majlis al-Nazara), Contracts and legal deeds … ). The system allows for flexible classification of endowments based on their type, including(Real estate properties\ Cash assets
\ Shares and stocks\ Investment funds and other financial instruments … ) It also tracks and manages all transactions related to waqf operations, including: (Maintenance and development work, Investment and leasing activities, Calculating and organizing supervisory board fees, Automatically distributing net revenues to beneficiaries in accordance with the waqif’s will … ) The system ensures that the waqif’s directives are implemented accurately and fairly. It also supports the growth of waqf income through advanced monitoring tools and detailed Shariah-compliant financial reports that can be printed and audited.
Beneficiary Assistance Management
The Professional system provides a flexible and user-friendly gateway for registering beneficiaries seeking assistance. Data can be entered
manually or automatically through integration with passport readers or national ID scanners, which significantly reduces registration time and effort while ensuring data accuracy.
The system also enables detailed documentation of field visits conducted by social workers, with the ability to classify the type of requested assistance—whether financial, in-kind, housing, medical, or other—and to track the completeness and validity of submitted documents. Beneficiaries are automatically notified of missing or expiring documents via WhatsApp, the web portal, or SMS.
The system supports the full workflow of the Assistance Committee, allowing decision records to be logged and automatically linked to the beneficiary’s file and assistance history. It also generates comprehensive reports outlining all forms of support provided, whether to the individual or their family members, with detailed breakdowns of each disbursement.
Through seamless integration with the accounts and inventory modules, the system displays the actual value of financial aid disbursed, in-kind support issued from warehouse stock, and distribution of food vouchers, clothing, or medical equipment. All activities are supported with printable reports at any time for full documentation and transparency.
This level of integration promotes transparency and ensures fair, well-documented distribution of assistance based on clear priorities and approved procedures.
Waqf Shares Management
The Professional system enables flexible, tree-structured classification of waqf shares, allowing the creation of an unlimited number of
categories and sub-categories to match the needs of each endowment. Shares can also be grouped by value tier—such as category 10, 100, or 1,000—making detailed tracking and management simple and precise.
Each share category can be linked to a specific charitable purpose or designated waqf objective, such as:
Well drilling, Quran support, care for persons with disabilities, orphan sponsorship, education, or mosque construction. The system allows building a comprehensive hierarchical structure with an unlimited number of objectives and waqf projects.
All generated revenues from waqf shares are automatically and accurately distributed based on pre-defined rules and allocations—without any manual intervention—ensuring fair, transparent distribution in full alignment with the donor’s intent.
The system also provides detailed reports by share, category, or charitable destination, offering clear visibility into performance, revenue flow, and compliance with Shariah-approved waqf goals.
Full Control Over Workflow and Approval Cycles
The Professional system for Charities and Endowments offers precise and flexible
control over internal workflows, enabling the enforcement of multi-level approvals and strict validation rules to ensure discipline, accountability, and transparency across all operations.
You can fully design the approval cycle based on your organization’s policies:
Simply define the conditions and assign the responsible approvers, and the system will automatically execute the workflow in the specified order.
For example, the system can be configured to prevent the approval of an assistance request unless it has been confirmed by the department manager; or block the approval of a leave request until the substitute employee has accepted the responsibility; or restrict the approval of a purchase order unless it has been signed off by the financial manager followed by the executive director. Once the approvals are complete, the system automatically notifies the procurement department and the supplier to proceed.
The system also provides full flexibility in cases of absence or leave, allowing temporary delegation or reassignment of approval tasks to other users. You can also define approval rights based on transaction amount or process type, giving you total control over operational workflows without interruptions or bottlenecks.
FINANCIAL MANAGEMENT
The Professional Charity System® ERP has been thoughtfully designed to ensure
user-friendliness and complete integration across all departments, requiring minimal expertise or training. This achieves stringent control measures over any deviations before they occur. The system provides comprehensive financial reports essential for tracking the company’s financial status during any fiscal period, along with real-time monitoring of manufacturing costs and the expenses associated with each production order or finished product. It facilitates deviation tracking, simplifies the creation and monitoring of budget estimates, streamlines bank reconciliations, analyzes debt aging, calculates sales commissions, and provides sales analysis for branches, among other functionalities.
Alerts And Notifications
The Professional® ERP system provides automatic alerts to users and stakeholders. The system automatically notifies
aid applicants via text message to complete documents or approve requests. It alerts employees to renew passports or informs the administration about upcoming car license expiration dates, and so on. You can also create your own events (meetings/tasks, etc.), and the system will automatically alert you and the participants. All of this is done entirely automatically through SMS, email, or the system itself.
HR AND PAYROLL
The system is strategically designed to cover all your needs in human resource management, payroll, attendance, and leave
management. It seamlessly integrates with the Mobile App for enhanced accessibility and is closely tied to a structured workflow process. Approvals for requests like leave or advances can be swiftly granted with a simple tap within the mobile application. The system streamlines payroll preparation and disbursement, while also providing the capability to record attendance and departures through machines or the mobile app. Additionally, it facilitates employee assessment, training tracking, accountability, and computation of end-of-service benefits.
MULTILOCATION
The system is meticulously designed to provide multi-location functionality, enabling you to work from anywhere at any time with a
simple internet connection. Should users wish, the system can establish cost centers for each site, branch, or affiliated company. This capability allows financial management to generate distinct financial statements for each site/branch/company or consolidated reports for the entirety. All of this is seamlessly automated, ensuring a precise separation of financial transactions for branches/companies, if desired by the user.
THOSE ARE JUST A FEW MAIN FEATURES, THERE ARE PLENTY MORE
Smart Dashboard for Informed Decision-Making
he Professional system for Charities and Endowments provides dynamic, departmental dashboards (Dashboards), along with a unified executive dashboard for the full organization. These dashboards transform complex datasets into interactive visual indicators—such as charts and graphs—allowing teams to monitor performance and activities in real time and quickly grasp trends or issues, in line with industry-standard practices for nonprofits
Whether you're tracking donation volumes, assistance request statuses, project progress, waqf revenue distribution, or advanced metrics like campaign ROI and volunteer performance, the dashboard equips you to:
Detect gaps or challenges instantly
Measure progress against essential targets
Trigger alerts for unstable metrics
Compare current data with past periods to make swift, corrective decisions
The interface is designed for ease of use, with customizable performance indicators tailored to each department. Visual cues, such as intuitive color coding, support deeper insight without overwhelming users—enhancing focus and enabling data-driven decisions, as supported by leading data visualization principles for the nonprofit sector.
Cash and In-Kind Donation Management
The Professional system offers a flexible and comprehensive mechanism for managing both cash and in-kind donations, starting from the initial registration and source documentation to the final automated and transparent distribution to eligible beneficiaries.
The system allows for recording detailed data about field representatives (donation agents), generating full account statements per agent, tracking their real-time locations, and enabling them—via the mobile application—to issue donation receipts or print electronic vouchers that indicate the amount and purpose of the donation (e.g., orphan sponsorship, well drilling, care for people with disabilities...).
Donations can also be received directly via the web platform, mobile application, main office, or partner entities, whether from individuals, companies, or charitable organizations. Donations may be entered with or without linking to a specific agent or target cause. Each donation is linked to its payment method (bank transfer, cash, app, in-kind) and mapped to the relevant account or project to ensure full financial and operational traceability.
The system provides advanced tools to assess beneficiary eligibility and prioritize them based on need type—such as housing, medical, food, clothing, or education—ensuring fair and effective distribution aligned with the policies of the charity or endowment organization.
In addition, the system generates official donation receipts and sends instant notifications to donors upon receipt. It also offers follow-up reporting to track the impact of each donation, showing clearly how and where the donation was used, which greatly enhances donor confidence and encourages continued support.
Integrated Online Portal for Assistance Seekers and Reviewers
The Professional system for Charities and Endowments provides a smart, secure, and fully featured portal tailored to assistance seekers and reviewers. It’s built in accordance with best-in-class e‑system standards used across the nonprofit sector:
Secure self‑registration: Beneficiaries can create an account directly via the portal, or staff can register them manually to ensure inclusivity and accessibility.
Advanced control over access and forms: Administrators can activate or deactivate the portal, suspend specific assistance categories (e.g. pausing school aid requests during breaks), adjust eligibility rules (such as age limits), and require mandatory fields like National ID or passport numbers. They can also enforce uploads for essential documents (e.g., passport photo), enabling smart form behavior based on aid type.
Transparent status tracking: Applicants can check the real-time status of their requests—whether under review, approved, or in process—directly on the platform, eliminating the need to visit or call. Notifications are sent via the portal for missing documents or when personal attendance is required.
Appointment scheduling and management: Beneficiaries can book appointments for field visits or aid collection, with the option to reschedule within a defined window.
Complete request archive: The system maintains a full archive of all assistance applications, including message history and follow‑up comments.
Robust security framework: The portal uses advanced encryption, role‑based permissions, and follows the latest data‑protection best practices to safeguard sensitive information.
Why this Portal Makes a Difference:
Empowers beneficiaries through an intuitive and transparent user experience.
Speeds up administrative processes, significantly reducing employees’ workload.
Builds trust and transparency by clearly documenting every step, ultimately enhancing the efficiency and credibility of the nonprofit’s operations.
Points of Sale (POS) and Productive Families
If a waqf or charitable organization sets up a space to sell various products—such as items from productive families or at a charity fair—The Professional system offers a complete Point of Sale (POS) system, including a mobile app, providing full flexibility for sales contributors or agents to:
Record sales right from their phones
Verify accurate pricing
Automatically update inventory levels after each transaction
The system also:
Tracks real-time inventory quantities
Notifies users, families, or suppliers when products need restocking—significantly reducing stockouts
Enables easy registration of new customers and captures their locations via the mobile app or POS terminal
Generates comprehensive, real-time sales reports and analytics—such as top-selling products, most engaged customers, and high-performing agents—supporting data-driven decisions
By delivering accurate insights into sales, inventory, and customer behavior, this system greatly boosts the efficiency of this department and enhances service quality—improving the experience for families, suppliers, and clients engaging with the charity or waqf.
What about (Stores, Purchases, Budget Forecasts...)?
The Professional system for Charities and Waqf is designed as a fully integrated ERP, meticulously covering every operational unit of the organization:
Financial accounting & budgeting (general ledger, fixed assets, cash flow, cost centers…)
Procurement, inventory, and supplier management
Production processes, quality control, and maintenance
Fixed asset management
Point‑of‑Sale (POS) & Mobile App
Sales, client relations, and CRM
Digital archiving
Forecasting, cash flow planning, and budget control
Cost centers, case management, and complaints
HR components (attendance, payroll, advances, deductions, employee directory, leave planning, performance evaluation, assets assignment)
Vehicle management, travel tickets, end‑of‑service settlements
Task & workflow management
Built‑in email, SMS, and online chat
And a unified Dashboard with real‑time analytics
By consolidating these functionalities into one coherent platform, the system eliminates data silos, streamlines operations, and delivers real‑time visibility across all departments—a key factor for enhancing transparency and governance in the nonprofit sector
What about Chatbot, Whatsapp...?
The system is designed to support the latest advancements in information technology. It includes a built-in chatbot that enables direct communication with beneficiaries, employees, or suppliers to respond to inquiries or complaints. This greatly enhances the user experience when interacting with the organization and significantly reduces time spent answering repetitive questions—those which the system can handle automatically without staff intervention.
The system also allows sending alerts, notifications, or task assignments directly via WhatsApp. Additionally, users can receive notifications upon logging into the system, or via email, SMS, or even through the mobile app.
The system supports integration with the organization’s telephone exchange (PBX), enabling call recording between staff and beneficiaries. These recordings can be monitored through the integrated CRM module. Furthermore, the system allows bulk messaging via SMS or email to a large number of stakeholders directly from within the system—eliminating the need for external tools.
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About NABA
Naba Soft was established in 2000 as a specialist in all fields of computer technologies. It provides technical support, research, information, hardware, systematic and network support to all governmental and private sector companies and establishments. We have developed the experience that we acquired throughout many years
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