The Professional ® ERP System For Managing Charitable Organizations
What happens as your institution grows and evolves over time? Old methods no longer meet your aspirations. That’s why the Professional ® ERP system was designed specifically for the professional management of associations, endowments, and charitable organizations, using the latest technologies to cover all your current and future needs. It provides extensive and precise details, saves time, ensures flexible and rigorous monitoring of all operations, and fosters complete coordination and harmony among all departments. ® ERP for managing associations, endowments, and organizations.
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We Think Software Should Be Efficient To Use, Easy To Learn And Satisfying To Work With. We Assess Our ERP Software And Any New Features Against That Idea Every Single Day
COVERS ALL ACTIVITY
The system covers all business for manufacturing companies such as accounting, production planning, material invoices, orders,
on-demand production, procurement, suppliers, fixed assets, customers, sales, and point-of-sale operations—all easily accessible with a single click. Whether it is to plan a year’s production or to turn a customer’s order into a production plan, from reserving raw materials reservation to product delivery and seamlessly transferring them to the sales department for invoicing.
FOLLOW YOUR WORKFLOW
You can impose strict restrictions on the document workflow only. Specify the required procedures
and define the conditions, and the system will execute them flexibly and rigorously. For example, you can set up purchase request approval so that it cannot be executed before approval from the accounts, and then from the manager. The system will then send an email notification to the purchasing department for execution. Of course, you can override or replace employees who are on leave or absent and grant permissions based on a specified amount.
FINANCIAL MANAGEMENT
The Professional Charity System® ERP has been thoughtfully designed to ensure
user-friendliness and complete integration across all departments, requiring minimal expertise or training. This achieves stringent control measures over any deviations before they occur. The system provides comprehensive financial reports essential for tracking the company’s financial status during any fiscal period, along with real-time monitoring of manufacturing costs and the expenses associated with each production order or finished product. It facilitates deviation tracking, simplifies the creation and monitoring of budget estimates, streamlines bank reconciliations, analyzes debt aging, calculates sales commissions, and provides sales analysis for branches, among other functionalities.
Aid Applicants
The system facilitates the registration of aid applicants' data using an ID card reader or passport reader.
It allows for recording the details of field visits that have taken place and categorizing the required assistance. The system also identifies incomplete or expired documents. Additionally, the system generates reports on all the assistance provided to individuals or families and enables the recording of committee decisions. It automates the accounting of financial assistance disbursed and inventory items distributed, such as in-kind aid or received food vouchers, and more.
Endowment Properties
The system allows for the registration of all data related to endowments and their legal justifications. It provides a
complete archive for all documents, images, correspondences, and decisions issued by the Board of Trustees. The system permits the classification of endowments into real estate, financial assets, stocks, investment funds, etc. It tracks all transactions ensuring the construction, maintenance, and, if applicable, the growth of endowment proceeds. This includes leasing or investing the endowment and determining the trustees’ fees. The system fully automates the compliance with the endower’s will in distributing the remaining proceeds among beneficiaries.
Endowment Stocks
The system allows for classifying endowment stocks hierarchically, providing complete flexibility in dividing them into an
unlimited number of categories (e.g., category 10, category 100, category 1000, etc.). It enables subdivision according to the category, with the possibility of specifying the expenditures, final objectives, or projects related to each classification (e.g., well digging, Quran service, disabled individuals, etc.), all in a hierarchical manner and with an unlimited number of expenditures or objectives. This means complete flexibility and proper distribution of generated revenues without the need for user intervention.
Alerts And Notifications
The Professional® ERP system provides automatic alerts to users and stakeholders. The system automatically notifies
aid applicants via text message to complete documents or approve requests. It alerts employees to renew passports or informs the administration about upcoming car license expiration dates, and so on. You can also create your own events (meetings/tasks, etc.), and the system will automatically alert you and the participants. All of this is done entirely automatically through SMS, email, or the system itself.
HR AND PAYROLL
The system is strategically designed to cover all your needs in human resource management, payroll, attendance, and leave
management. It seamlessly integrates with the Mobile App for enhanced accessibility and is closely tied to a structured workflow process. Approvals for requests like leave or advances can be swiftly granted with a simple tap within the mobile application. The system streamlines payroll preparation and disbursement, while also providing the capability to record attendance and departures through machines or the mobile app. Additionally, it facilitates employee assessment, training tracking, accountability, and computation of end-of-service benefits.
MULTILOCATION
The system is meticulously designed to provide multi-location functionality, enabling you to work from anywhere at any time with a
simple internet connection. Should users wish, the system can establish cost centers for each site, branch, or affiliated company. This capability allows financial management to generate distinct financial statements for each site/branch/company or consolidated reports for the entirety. All of this is seamlessly automated, ensuring a precise separation of financial transactions for branches/companies, if desired by the user.
THOSE ARE JUST A FEW MAIN FEATURES, THERE ARE PLENTY MORE
Dashboard
The system provides a dashboard for each department along with a dashboard for the company as a whole that simplifies complex data and provides a comprehensive view of the information, which helps understand the data faster and more effectively and enables management to make quick and effective decisions to improve productivity.
What about leasing real estate and managing it to others?
The system keeps track of leasing vacant units and generates reports on units that will be available for lease in the upcoming period (or were vacant in a previous period). Allowing the real estate department to monitor unit leasing and forecast the status of leased units each year.
The system enforces strict control over the rental value of each leased unit to ensure adherence to prices set by management. It also allows for easy authorization requests, offering complete flexibility for representatives to monitor leasing according to the status of each unit and tenant without bypassing management.
The system provides the capability to terminate a lease contract at any moment during the contracting period. It automatically calculates settlements, checks to be returned to the tenant, amounts to be paid, or collected from the tenant.
The system automatically provides reports for each Waqif (endower) or original property owner, detailing the status of the units and a full account statement for each Waqif or owner. These reports include deductions for the overseer's (Nazir's) share and any reconstruction reserve (if applicable). The system can also generate a summarized report of the property's or properties' revenues and expenses, along with a detailed statement of outstanding collections or bounced checks. It covers all aspects related to periodic and emergency maintenance requests, ensuring that the Waqif has complete awareness of all the details regarding the condition of the property (Waqf).
Regarding sale
Maintenance?
The Professional System provides a comprehensive maintenance section, contributing to the preservation of buildings, equipment, assets, and vehicles. The system offers tracking for Preventive Maintenance, referring to pre-planned activities for maintaining buildings, assets, and vehicles. Allowing the creation of specific maintenance schedules for pre-inspection and replacement of worn-out parts in equipment and devices. The system monitors Emergency Maintenance, performed after a breakdown or malfunction. Includes a Mobile App that enables all employees and clients to instantly report any faults, with the option to attach images and provide detailed explanations.
The system automatically directs the request to the relevant maintenance personnel. It features Maintenance Inventory Management, allowing the identification of costs for each maintenance operation. The system provides thorough documentation for all maintenance operations, including images before, during and after completion. Offers detailed reports to management regarding the nature of the problem and associated maintenance costs. This helps management reduce unnecessary repair costs, improve the quality of services provided, ensure the safety of workers, and focus on other company objectives.
Branches and points of sale (POS)?
If the Awqaf (Endowments) or charitable organization provides a space for selling various products, then the professional system offers a complete Point of Sale (POS) management system, along with a Mobile App that gives full flexibility to sales contributors or sales representatives to record sales even via the mobile app, verify prices, and automatically update inventory after each sale. It also enables tracking of available stock quantities, notifies users of products that need restocking, and facilitates the registration of new customers. The system provides comprehensive reports and analytics on sales, such as top-selling products, most engaged customers, and top-performing representatives. This contributes to providing accurate information about sales, inventory, and customers — significantly enhancing the efficiency of this department and improving service quality and customer experience.
What about (stores, purchases, etc.)?
The system is designed as a complete ERP. The system covers the finest details (accounts, warehouses, purchases, suppliers, production, quality, maintenance, fixed assets, sales, customers, CRM, archives, points of sale (POS), estimated budgets, cash flows, cost centers, Issues and complaints, attendance and departure, employee data, salaries, advances, deductions, administrative structure, custody, employee expenses, employee evaluation, cars, travel tickets, end of service, vacation planning, task management, document cycle (Workflow), Email (e-mail), text messages (SMS), instant chat (on-line chat), control panel (dash board).
What about Chatbot, Whatsapp...?
The system integrates advanced IT tools, including a Chatbot for customer communication and resolving inquiries. It enables message alerts via email, text, and WhatsApp, enhancing user experience. The system links with the company's bank, facilitating call recordings for sales team follow-ups via CRM. It also enables direct customer communication via text or email within the system, eliminating the need for external tools.
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About NABA
Naba Soft was established in 2000 as a specialist in all fields of computer technologies. It provides technical support, research, information, hardware, systematic and network support to all governmental and private sector companies and establishments. We have developed the experience that we acquired throughout many years
